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Schools IT Checklist/Audit 2025
Schools IT Checklist/Audit 2025
Name
*
Name
First Name
First Name
Last Name
Last Name
Email
*
Phone
Core Areas
Broadband & Connectivity
What type of broadband connection does your school use?
*
Leased Line
Fibre to the premises (FTTP)
Fibre to the cabinet (FTTC)
Mobile Broadband
Satellite
Unknown
What is your contracted maximum speed
What is your average download speed?
*
Do you have backup connectivity in place?
*
Yes
No
Notes
Wi-Fi Infrastructure
Do you have full Wi-Fi coverage across your site?
*
Yes 100% coverage
Class Room Coverage
Patchy at best
Only in core areas of the school
Are there separate WI-FI networks in place for School users and Guest Users?
*
Yes
No
Is there a BYOD Wi-Fi available for staff and/or student owned devices?
*
Yes
No
Don't Know
Do guests or students have a free to use WIFI?
*
Yes
No
What Wi-Fi standard is predominantly used?
*
WIFI 7
Wi-Fi 6
Wi-Fi 5
Older
Don't Know
Notes
Cyber Security
Is there a managed Antivirus solution installed on all school managed devices?
*
Yes
No
Is there a managed Ransomware Encryption Protection solution installed on all school managed devices?
*
Yes
No
Don't Know
Does the School have a Password Policy
*
Yes
No
Notes
Is a firewall in place and regularly maintained?
*
Yes
No
Managed by ISP/Broadband Provider
Is MFA required for all staff systems?
*
Yes
No
Don't Know
Do you have an incident response plan that’s tested annually?
*
Yes
No
Do you have a patch management policy
*
Yes
No
Is there a named individual and official policy to ensure completion?
*
Yes
No
Notes
Filtering & Safeguarding
Is age-appropriate filtering implemented?
*
Yes
No
What is the filtering
Are logs of internet usage monitored?
*
Yes
No
How and what software is used to log and back up and how long are the logs stored for?
Are all users identified by the filtering solution?
*
Yes
No
Are filtering policies reviewed regularly?
Termly
Annually
Not Reviewed
is there a named individual and official policy to ensure completion?
*
Yes
No
Does the School perform regular penetration testing
*
Yes
No
Never
Don't Know
Can alerts be sent to the safeguarding team for keyword triggers?
*
Yes
No
Notes
Do policies reflect KCSIE and Prevent duty?
Yes
No
Data Protection & GDPR
Do you have a written data protection policy and how often is it reviewed?
*
Do you have a named Data Protection Officer?
*
Yes
No
Is your MIS data stored securely (e.g. encrypted/cloud)?
*
Yes
No
Where?
*
On premises
Cloud
Other
Don't Know
What software is used?
is there a named individual and official policy to ensure completion?
*
Yes
No
Are privacy notices regularly updated?
*
Yes
No
Is GDPR training provided to staff?
Annual
Less Frequent
On induction
None
Notes
Device Management
What MDM vendor do you use?
Are school devices centrally managed via MDM or policy?
*
Yes
No
Is a device inventory maintained?
*
Yes
No
Is your student-to-device ratio 1:1?
*
1:1
<1:1
>1:1
Don't Know
Can lost or stolen devices be tracked or remotely wiped?
*
Yes
No
Don't Know
Notes
Cloud Storage & Backup
Are backups stored in the cloud?
*
Yes
No
Don't Know
Are data access permissions reviewed regularly?
*
Yes
No
Don't Know
What cloud platforms are in use?
M365
Google Drive
SAAS
PAAS
Azure
IAAS
AWS
Other
Are local backups stored
Dedicated Backup Appliance
Local USB
Local NAS
Other
Are critical files backed up offsite or in the cloud?
OffSite
On premis
Not backed up
Are Cloud backups immutable?
Yes
No
Don't Know
Does the school have a 3-2-1 backup policy in place (The 3-2-1 backup policy is a data protection strategy that involves keeping three copies of your data, storing them on two different types of media, and keeping one copy offsite)?
*
Yes
No
Don't Know
Is your Microsoft 365/Google Workspace tenancy backed up?
Yes
No
Don't Know
Is there a named individual and official policy to ensure completion?
Are backups checked and tested regularly?
*
Yes
No
Randomly
Checked
Notes
Critical Enablers
Staff Cyber Awareness & Training
Is annual cyber security training provided to all staff?
*
Yes
No
Don't know
Are phishing simulations or awareness activities conducted?
*
Yes
No
Don't know
Are training records or attendance logs maintained?
*
Yes
No
Don't know
Is there a named individual and official policy to ensure completion
*
Yes
No
Don't know
Notes
Access Controls & Authentication
Is Multi-Factor Authentication (MFA) required for all staff accounts?
*
Yes
No
Don't know
Are role-based access controls in place (e.g. RBAC)?
*
Yes
No
Don't know
Are administrator accounts separately tracked and reviewed?
*
Yes
No
Don't know
Notes
Software Licensing & Compliance
Are all software licences up to date and cover all systems/devices?
*
Yes
No
Don't know
Is there a named individual and official policy to ensure completion?
*
Yes
No
Don't know
Software audits
*
Termly
Annually
Randomly
Never
Don't know
Register - Is there a named individual and official policy to ensure completion?
*
Yes
No
Don't know
Notes
Visitor Access & BYOD
Is a guest Wi-Fi network available and separate from core systems?
*
Yes
No
Don't know
Is there a documented BYOD policy?
*
Yes
No
Don't know
Are personal devices authorised and monitored if allowed?
*
Yes
No
Don't know
Notes
Incident Response & Breach Readiness
Is there a formal incident response policy?
*
Yes
No
Don't know
Are roles and responsibilities clearly assigned?
*
Yes
No
Don't know
Has the incident response plan been tested in the last 12 months?
*
Yes
No
Don't know
Notes
Growth & Innovation Areas
Classroom Technology
Are Interactive screens or large displays used in classrooms?
*
In every classroom
Yes in most classrooms
We dont have any
Don't know
Are classroom devices and laptops regularly updated or replaced?
*
Yes
No
Only when needed
Don't Know
Are the laptops or classroom devices provided to teachers current and fit for purpose?
*
Yes
No
Only when needed
Don't Know
Are teacher workstations and mobile devices adequate for delivering digital learning?
*
Yes
No
Only when needed
Don't Know
do you have any old or obsolete Windows devices
*
Yes
No
Don't Know
Notes
Accessibility & Inclusion
Are assistive technologies available for SEND students?
*
Yes
No
Don't Know
Do digital materials follow accessibility guidelines (e.g. WCAG)?
*
Yes
No
Don't Know
Is staff training provided on inclusive and accessible tech?
*
Yes
No
Don't Know
Notes
Digital Literacy & E-Safety
Is digital literacy part of the formal curriculum?
*
Yes
No
Don't Know
Are pupils taught about digital citizenship and online safety?
*
Yes
No
Don't Know
Are parents involved through awareness sessions or materials?
*
Yes
No
Don't Know
Notes
Sustainability & Environmental Impact
Are energy-efficient devices prioritised in procurement?
*
Yes
No
Don't Know
Are old devices recycled or disposed of responsibly?
*
Yes
No
Don't Know
Has your school reviewed server/cloud setup for energy use?
*
Yes
No
Don't Know
Notes
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